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DSE Workstation assessments for your employees: Everything you need to know

DSE Workstation assessments for your employees: Everything you need to know

In Great Britain, Musculoskeletal injuries in the workplace are on the increase and are accounted to be the biggest reason for employee absenteeism and loss of productivity. To maintain performance levels and safeguard the employees’ health and wellbeing, organisations are under increasing pressure.

In 2017/18, around 469,000 workers were reported suffering from work-related musculoskeletal disorders, with 6.6 million working days being lost as a result. 42% of the reported disorders affected upper limbs or neck, 40% the back, and 18% the lower limbs.

As an employer or manager, it is your responsibility to ensure you reduce any risk to the health and safety of your employees while they are at work. If you don’t, you could be violating health and safety regulations. DSE Workstation Assessments are one of the major tools in addressing risk factors, preventing and managing workplace-related injuries.

If your employees use display screen equipment (DSE), such as computers or laptops, you need to make sure certain standards are met. As per the guidelines set out by the UK Government, businesses of all sizes need to carry out workstation assessments to ensure Health and Safety at the workplace in compliance with the HSE (DSE) 1992 Act.

Workstation Assessment Law

The Health and Safety (Display Screen Equipment) Regulations 1992 Act is designed to prevent employees from the risks associated with the use of Display Screen Equipment (computers and laptops) at work.

As the new technology has changed our modes of work, the use of laptops, mobile phones, tablets, and notebooks are being used as part of our regular work.

In compliance with these regulations can significantly reduce the rate of work-related injuries and thus reduce staff absence, improve staff morale, increase productivity, and minimise the risk of legal action.

What exactly are workstation assessments?

A Workstation assessment considers an employee’s working environment, including equipment, furniture, and working conditions. The assessment minimises risks to DSE users by ensuring workstations are risk assessed and appropriate measures are being taken to reduce any kind of risks such as Repetitive Strain Injury, postural problems, and musculoskeletal disorders.

When does an employer need to carry out a DSE workstation assessment?

Employers need to carry out a workstation assessment when:

  • A new workstation is set up
  • A new employee/user start the work
  • A change is made to an existing work environment
  • A user complains of existing conditions or discomfort or pain

Employers should ensure employees are adopting good posture while at work. They must be trained to organise desk space to work comfortably and can adjust the lighting to avoid glare on the screen. Advised to take adequate breaks and know how to report problems.

If you have employees using DSEs, then please consult to workplace ergonomic specialist. They will help you identify who will be covered by the regulations, assess workstation risks, and provide training and recommendations for setting up the workspace.

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Posture Group is a leading provider of online and face to face DSE workstation assessments, manual handling assessments, pregnant worker assessments and employee pain assessments UK-wide.

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